Privacy & GDPR

Privacy Policy 2024 

What is this Privacy Policy for?

This privacy policy is for this website www.annseymour.co.uk and is served by Ann Seymour Photography a trading name of Mynydd Marketing Ltd, and governs the privacy of its users who choose to use it. The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore, the way this website processes, stores and protects user data and information will also be detailed within this policy. 

The Website

This website and its owners (Ann Seymour / Ann Seymour Photography), take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies with all UK national laws and requirements for user privacy. 

1. What do we do with your information?

1.1 We are committed to safeguarding the privacy of our website visitors and service users. When you purchase something from our online shop, as part of the buying and selling process, we collect the personal information you give us such as your name, address and email address. 

1.2 This policy applies where we act as a data controller with respect to the personal data of our website visitors and service users; in other words, we determine the purposes and means of processing that personal data. 

1.3 In this policy, "we", "us" and "our" refer to Ann Seymour Photography and Lady Grey Weddings, a trading name of Mynydd Marketing Ltd. When you purchase prints or downloadable files from our online shop, we automatically receive your computer's internet protocol (IP) address to provide us with information that helps us learn about your browser and operating system.
Email marketing (if applicable): We may send you emails about images for sale, news and other updates with your permission. We will collect your personally identifiable information unless you provide it to us. We will only use it to contact you or to help with your transaction as you request. We do not store credit card details, nor do we share customer details with any 3rd parties 
. 

2. How we share use your Data

2.1 In this Section we have set out:(a) the general categories of personal data that we may process;(b) the purposes for which we may process personal data; and(c) the legal basis of the processing. 

2.2 We may process your data ("data"). The data may include your name, postal address, email address, telephone number(s) and any other data that you have decided to provide us with, for example, the type and items you have brought in the image purchasing/online shop. The source of the data is you. The data may be processed for the purposes of providing our services and communicating with you. The legal basis for this processing is consent. 

3. Service Data

3.1 We may process your personal data that are provided in the course of the use of our services ("service data"). The service data may include your name, postal address, email address, telephone number(s) and any other data that you have decided to provide us with, for example, types of biscuits purchased etc. The source of the service data is you. The service data may be processed for the purposes of providing our services and communicating with you. The legal basis for this processing is consent. 

3.2 We may process information that you post for publication on our website or through our services ("publication data"). The publication data may be processed for the purposes of enabling such publication and administering our website and services. The legal basis for this processing is consent. 

3.3 We may process information contained in any enquiry you submit to us regarding goods and/or services ("enquiry data"). The enquiry data may be processed for the purposes of offering, marketing and selling relevant goods and/or services to you. The legal basis for this processing is consent. 

3.4 We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters ("notification data"). The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters. The legal basis for this processing is consent. 

3.5 We may process information contained in or relating to any communication that you send to us ("correspondence data"). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business and communications with users. 

3.6 We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others. 

3.7 We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks. 

3.8 In addition to the specific purposes for which we may process your personal data set out in Section 3, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. 

3.9 Please do not supply any other person's personal data to us, unless we prompt you to do so. 

4. Data Protection Policy

It is important to me, and should be to you! As you may imagine I hold a lot of personal and sensitive data on my clients when you book work with me.  The security of that data is very important to me, and it should be to every supplier you use.  This website gives an indication of what you should look for from every photographer you use, large or small. 

The Six General Principles for General Data Protection Regulations (GDPR)

1. Lawfulness, fairness and transparency – Personal data must be processed lawfully, fairly and in a transparent manner;I won’t do anything with your data that I wouldn’t want to do to my own.

2. Purpose limitation – Personal data must be collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes (with exceptions for public interest, scientific, historical or statistical purposes);
I will only ask for and collect data that I NEED to run my business.  

3. Data minimisation – Personal data must be adequate, relevant and limited to what is;
I don’t ask you for information that I don’t need to help me do my right – Personal data must be accurate and, where necessary, kept up to date. Inaccurate personal data should be corrected or deleted;I try to be accurate, but if you move house, change emails etc then let me know.  If you want to know what I hold just ask.  If you want me to remove it all (including photographs) or update/amend it – just ask.

4. Retention – Personal data should be kept in an identifiable format for no longer than is necessary (with exceptions for public interest, scientific, historical or statistical purposes);I will only keep your data for as long as I need to.  HMRC says about 7 years.  

5. Integrity and confidentiality – Personal data should be kept secure. My business and your data are about as secure as I can reasonably make it.

6. Images and data are stored on my Zenfolio website and they have a full GDPR policy. 

4.1 We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or establishing, exercising or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. 

4.2 We may disclose your personal data to our suppliers or subcontractors insofar as reasonably necessary for the supply of goods and other services that you have ordered. 

4.3 Financial transactions relating to our website and services may be handled by our payment services providers, e.g., PayPal, bank, etc. We will share transaction data with our payment services providers only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds. 

4.4 In addition to the specific disclosures of personal data set out in this Section 4, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. 

5. International transfers of your personal data

5.1 You acknowledge that personal data that you submit for publication through our website or services may be available, via the Internet, around the world. We cannot prevent the use (or misuse) of such personal data by others. 

6. Retaining and deleting personal data

6.1 This Section sets out our data retention policies and procedures, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data. 

6.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes. 

6.3 Notwithstanding the other provisions of this Section 6, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. 

7. Amendments

7.1 We may update this policy from time to time by publishing a new version on our website.

7.2 You should check this page occasionally to ensure you are happy with any changes to this policy.

7.3 We may notify you of significant changes to this policy by email. 

8. Your rights

8.1 In Section 8, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights. 

8.2 Your principal rights under data protection law are:(a) the right to access;(b) the right to rectification;(c) the right to erasure;(d) the right to restrict processing;(e) the right to object to processing;(f) the right to data portability;(g) the right to complain to a supervisory authority; and(h) the right to withdraw consent. 

8.3 You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee. 

8.4 You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed. 

8.5 In some circumstances you have the right to the erasure of your data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims. 

8.6 In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest. 

8.7 You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims. 

8.8 You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose. 

8.9 You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation unless the processing is necessary for the performance of a task carried out for reasons of public interest. 

8.10 To the extent that the legal basis for our processing of your personal data is:(a) consent; or(b) that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used format. However, this right does not apply where it would adversely affect the rights and freedoms of others. 

8.11 If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement. 

8.12 To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal. 

8.13 You may exercise any of your rights in relation to your personal data by written notice to us, including email and letter, in addition to any other methods specified in Section 8.  

9. Withdrawing consent

9.1 How do I withdraw my consent? 
If after you opt-in, you change your mind, you may withdraw your consent for us to contact you, for the continued collection, use or disclosure of your information, at any time, by contacting us at [email protected]  or mailing us at 
The Secretary, Mynydd Marketing Ltd, 11 Kings Drive, Talgarth, LD3 0AS.

If you wish to request a copy of your personal data, please contact me. There is no charge for this (unless I believe the request is manifestly unfounded or excessive and,then you will be charged a fee commensurate with the time taken for me to process your request) and will get the information to you, in a form you can use, within 28 days. If you wish for your personal data to be deleted permanently then please contact me using the contact form at the bottom of the website page. You will need to provide me with suitable and verified identification, such as a Copy of your passport showing your passport photograph page, Copy of your Drivers Licence , Utility Bill showing the home address that matches your driver’s license. Date of event - I will NOT be able to delete data that is under 7 years old due to HMRC rules.  For example, this will include contracts, invoices etc. Deletion is permanent.  Your photographs will be permanently deleted once you have proven your identification sufficiently. They will be deleted from all my archive hard drives, from my laptop/desktop IT systems, from any cloud-based storage system, from my website and from the online gallery. I will have no way to retrieve images after this point. 

10. On-Line ShopPayments are handled by Paypal.

This includes the processing of credit /debit cards. Mynydd Marketing Ltd does not store any credit or debit card data. 

11. Third Party Services and Social Media

In general, the third-party providers used by us will only collect, use and disclose your information to the extent necessary to allow them to perform the services they provide to us. 
However, certain third-party service providers, such as payment gateways and other payment transaction processors, have their own privacy policies with respect to the information we are required to provide to them for your purchase-related transactions. 
For these providers, we recommend that you read their privacy policies so you can understand the manner in which your personal information will be handled by these providers. 
In particular, remember that certain providers may be located in or have facilities that are located in a different jurisdiction than either you or us. So if you elect to proceed with a transaction that involves the services of a third-party service provider, then your information may become subject to the laws of the jurisdiction(s) in which that service provider or its facilities are located.
As an example, if you are located in Canada and your transaction is processed by a payment gateway located in the United States, then your personal information used in completing that transaction may be subject to disclosure under United States legislation, including the Patriot Act.
 Once you leave our store's website or are redirected to a third-party website or application, you are no longer governed by this Privacy Policy or our website's Terms of Service. 

Links:
When you click on links on our store, they may direct you away from our site. We are not responsible for the privacy practices of other sites and encourage you to read their privacy statements. 

12. Security

To protect your personal information, we take reasonable precautions and follow industry best practices to make sure it is not inappropriately lost, misused, accessed, disclosed, altered or destroyed.

 13. Cookies

This website uses cookies to better the user’s experience while visiting the website. Where applicable this website uses a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer/device. This complies with recent legislation requirements for websites to obtain explicit consent from users before leaving behind or reading files such as cookies on a user’s computer/device.

Cookies are small files saved to the user’s computer’s hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website. Users are advised that if they wish to deny the use and saving of cookies from this website onto their computer’s hard drive they should take necessary steps within their web browser’s security settings to block all cookies from this website and its external serving vendors.

This website uses tracking software to monitor its visitors to better understand how they use it.

This software is provided by Google Analytics and Facebook which uses cookies to track visitor usage. The software will save a cookie to your computer's hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information. You can read Google’s privacy policy here for further information [ http://www.google.com/privacy.html ].

You can read Facebook’s privacy policy here for further information.

Other cookies may be stored on your computer’s hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected. By continuing to use this website without adjusting your browser's cookie settings, you agree that we can place these cookies on your device. More information about cookies, including how to control cookies on your browser, can be obtained from aboutcookies.org and from allaboutcookies.org. 

14. Age of Consent

By using this site, you represent that you are at least the age of majority in your state or province of residence, or that you are the age of majority in your state or province of residence and you have given us your consent to allow any of your minor dependents to use this site. 

15. Changes to our Privacy Policy

We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it. If we choose to sell our business your customer details will be forwarded to them unless you ask us not to do so. 

16. Third Party Websites

Mynydd Marketing Ltd (T/A Ann Seymour Photography & Lady Grey Weddings) may provide links to other websites. We assume no responsibility for the information displayed on third-party sites and as such as soon as you leave our site you are subject to the Terms and Conditions and Privacy policy of the website you are viewing. We suggest you always read the Privacy Policy of any website you are viewing.

Agreeing or Not Agreeing

All the contact forms that I may send you,  will have a checkbox for you to tick to show you have read, understood and agree to this Privacy & GDPR Policy.

You are prevented from sending information to Ann Seymour Photography unless that checkbox is ticked. If you DO NOT AGREE do not tick the box; however, you will not be able to contact Ann Seymour Photography via the contact form. You can still do so using email, mobile or landline or via Facebook Business Page or Linked In  

Advice, questions, returns or complaints 

If you would like to: access, correct, amend or delete any personal information we have about you, register a complaint, or simply want more information, please contact us at Email: [email protected] or by mail To: The Secretary, Mynydd Marketing Ltd, 11 Kings Drive, Talgarth LD3 0AS. 

Resources & Further Information.Data Protection Act 1998

Privacy and Electronic Communications Regulations 2003

Privacy and Electronic Communications Regulations 2003 – The Guide
Twitter Privacy Policy
Facebook Privacy Policy
Google Privacy Policy
Linkedin Privacy Policy 

 Images used on our websites may not be reproduced in ANY format without my express written permission. All intellectual property & images are covered in this statement.©2024 www.annseymour.co.uk and LadyGreyWeddings.lightfolio.com remain the property of Mynydd Marketing Ltd. ® All rights reserved 2024.